At some point—usually at the end of a pay period—you'll want to move your employees' clock-in and clock-out data into the TimePilot database so supervisors can use TimePilot Central to prepare the data for payroll. The method depends upon whether you're using your system in Standalone Mode or Network Mode.
First, you'll have the time clock(s) download the time and attendance data onto the TimePilot USB drive. Then you'll import the data from the USB drive to the computer running the TimePilot Central software.
Two important points:
If you have more than one Vetro clock, you can go from clock to clock collecting the data from each on the USB drive before importing it all to the PC. When you view the clock-ins and clock-outs in TimePilot Central, each will be labeled with the name of the clock where it occurred.
The data can be collected as often as you want. Even though your pay period may be weekly or biweekly, you may collect the data every day, if desired. The clock's memory can hold 12,000 transactions: that's equivalent to 100 days of average use by a 15-employee company. (Of course, with the TimePilot Vetro system, you download all your transactions to the USB drive every pay period, so you'll probably never come close to having 12,000 transactions!)
Here are step-by-step instructions:
Plug the TimePilot USB drive into the USB port on the side of the Vetro time clock.
Enter the clock's Administrative Mode by pressing the "9" button twice, then the "OK" button on the Vetro clock keypad.
The clock will ask you to enter your six-digit administrator password. This is the password you created while setting up your software.
If the password is correct, a menu will appear on the clock's screen. Press the number on the keypad corresponding with the "Collect Data" menu item (1). The clock will copy the data to the USB drive and tell you when the process is complete.
If you want to collect data from other Vetro clocks, repeat Steps 1-4 at each one.
Now return to the computer running Clock Manager and plug the USB drive into a USB port. Clock Manager will automatically detect the presence of the USB drive with the TimePilot data files and download the files into the TimePilot database.
Once the data is imported, you can view and edit the transactions in TimePilot Central.
As long as the TimePilot Service is running, each clock-in and clock-out is instantly transferred to the TimePilot database the moment it occurs.
If the Service isn't running, the clock holds the data in memory and transfers it the next time the Service is started. The clock's memory can hold 12,000 transactions: that's equivalent to 100 days of average use (8 transactions per day) by a 15-employee company.
If your network goes down for an extended period of time, you can always use the TimePilot USB drive to collect the data.
See the instructions for Standalone Mode at left for details.