These items cover TimePilot 5; for TimePilot 4, please click here
A. Yes, that’s a common situation. You’ll be using a feature called “Snap-To” in the TimePilot software. TimePilot's Snap-To function allows employees to clock in early and not go "on the clock" until their shift starts. It also allows them to clock out late but go "off the clock" when their shift ends. In Snap-To setup, you can designate how many minutes will be "snapped" and when that will occur. For details and instructions ton how to set up Snap-To, see this page in TimePilot 5 help.
A. Click the “Reports” tab on the left side of TimePilot Central 5. On the screen that appears, you’ll see five main report categories: Memorized Reports, Summary Reports, Transaction Reports, Administrative Reports and Profile Reports. In the Transaction Reports category, click the icon labeled “Transaction.”
A. When that report opens, you can customize it so that it fits your needs. To get a list of each employee’s transactions, go to the top of the screen where the employee’s name is shown. Click the dropdown arrow and select “All Employees” from the list that appears. You can change the date range of the report with the other menu items at the top of the screen. And if you click the Customize button at the top left, you can add or delete columns of data in the report.
For more on reports, see this page in the TimePilot 5 help.
A. No. You’ll need one “Starter Kit”: That includes one clock (Extreme Blue, Vetro or Tap), plus TimePilot 5 software, 10 iButtons and the accessories you’ll need. After that, you’ll just add individual clocks—and you can add any of the three clocks mentioned above to an existing system. If you purchase a Cloud-Based system you get unlimited support covering everything; if you buy an On-Premise system you get 30 days of free support and can purchase a year’s worth of tech support for $179 that covers everything.
A. The clock will not require that the iButtons be re-assigned. The clock does not match the iButton to the employee, this is done within the app or the software.
A. Both our newest version, TimePilot 5, and our older version, TimePilot 4, are very happy on Windows 11. If you are upgrading the operating system on the computer you are currently using, you may want to uninstall and reinstall the TimePilot software to ensure you have the most recent version. Here’s a link to the software’s download page. Make sure you click the link for your version of the TimePilot software. Uninstalling the software will not delete any of your data.
You can also use the link above to download the software if you are getting a new computer.
A. If their on-site supervisor has a smartphone, he can clock in each member of the crew using the smartphone app.
A. No. It just takes a "snapshot" of the GPS location at the moment the employee clocks in or clocks out. You can also set up "geofencing," which means that when an employee enters an area that you've designated as a job site in the TimePilot 5 software and clocks in or out, their transaction location will be listed in TimePilot Central 5 as the designated job site. This means that a supervisor won't have to call up a GPS map and determine where the employee was when they clocked in or out.
A. Yes, several:
A. Yes, this is just one of the new features in our new software. In TimePilot Central, on the left side of the screen is a tab labeled “In/Out Board.” Just click the tab and you’ll see the current status of each employee. A green arrow indicates they’re clocked in, a blank space that they’re clocked out and boxes of different colors indicate whether they’re currently on vacation, a holiday, taking paid time off, etc.