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TimePilot Tips

These tips are for TimePilot IV software. If you don’t have TimePilot IV software, you can order it here.

Q. In TimePilot Central, the newest transactions appear at the bottom of the screen. How do I have them appear at the top?

A. If you click on the column header titled “Date,” this will toggle between “newest-to-oldest” and “oldest-to-newest.”

If you don’t see a column titled “Date,” you can get one by right-clicking on any column header to call up the pop-up menu and then clicking the “Date” checkbox.

The “Date” column is the literal time when the transaction occurred, without any rules applied (rounding, snap‐to, etc.).

Q. I have my clock-in and clock-out data on my server. When I’m using TimePilot Central, how do I update my transactions to show the latest ones?

A. There are two ways to “refresh” your screen: Press the F5 key at the top of your keyboard (this works for many other programs, too) or click the “View” menu, then “Refresh.”

Q. Is there any way to flag specific transactions in TimePilot Central? For instance, I'd like the software to indicate where an employee has accumulated an unusually high number of overtime hours.

A. Yes—with the "Alerts" function, you can have the software apply a color tint over the cell where it believes an error or problem has occurred.

To access the Alerts function, click the "View" menu and then "Alerts Setup." You can set up as many as eight alerts, each with its own color tint.

For more, see the Alerts page in the Definitions section of the TimePilot IV help files. (In TimePilot Central, click the "Help" menu, then choose "Help" from the drop-down menu that appears.)  

Software note: If you’ve updated your TimePilot Central software after March 15, 2011, you’ve got a new feature! It’s called “Adjust Transaction Dates and Times.”

This feature allows the user to highlight one or more transactions and add or subtract minutes or days from the recorded time. It will be particularly handy if you forget to adjust your clock or your software for daylight saving time and transactions are off by an hour.

To use this feature, highlight the transaction(s) you want to change, right-click on one of those highlighted and choose “Adjust Transaction Dates and Times” from the menu that appears. Any changes you make will affect all the highlighted transactions.


TimePilot newsletter No. 3

Whether you're a current or future TimePilot customer, we're glad to see you.

Every month we'll offer news about TimePilot products, tips on how to use them more efficiently, some of the "cool stuff" our employees have come across and a special deal available only to those who receive this newsletter!

What is an iButton, anyway?

Most of TimePilot’s products come with those key-sized things called iButtons. So what is an iButton, anyway?

Technically, an iButton is technically the round stainless steel “container” at the end of your black plastic keyfob. You can drop it, step on it, scratch it or wear it swimming. It’s unaffected by magnetic fields, metal detectors, water and most common chemicals and rugged enough to withstand harsh outdoor environments.

What’s in that container? All that’s in there is a tiny electronic chip. But that chip is more powerful than it appears:  When you tap your
There's a microchip inside every iButton.
iButton to the iButton probe on your timeclock, the chip transmits its unique serial number to the clock. That serial number is 16 characters long and has 72,057,594,037,927,936 possible combinations.

When you set up your iButtons in the TimePilot software, the name of each employee was linked to the serial number of his or her iButton. That’s how the system knows who you are when you clock in or out.

TimePilot’s clocks use the simplest kind of iButton; there are others that remember data, keep track of time and even keep a record of temperature and humidity.

iButtons are used by a variety of products across the world:

  • Temperature and humidity iButtons are put into boxes of fruit being shipped from Argentina to the U.S. so that suppliers can make sure the fruit was kept at optimum temperature throughout its voyage.
  • University of Texas researchers buried temperature and humidity iButtons in concrete to track the curing process of concrete roads.
  • Ryder Systems, Inc., the truck rental company, mounts iButtons on the sides of its trucks. Each iButton contains information about that truck.
  • TimePilot sells door locks that use iButtons as keys—the same iButtons that are you use to clock in and out. Because each iButton is different, these locks can be programmed to allow certain people in and keep others locked out. Some lock models even keep track of who used the lock and when they used it. Want to know about TimePilot’s locks? Visit www.CrossOverLocks.com

This month's special offer
to current TimePilot customers:

20% off packs of 10 iButtons!
List price is $59 per pack;
your price is $47.20.

To get the discount, mention that you saw the special price in this newsletter when you call to place your order. For more details, visit www.TimePilot.com or call us at 1-630-879-6400

Every once in a while, our employees come across “cool stuff.” This is where they share their finds.

We're pretty environmentally conscious here at TimePilot, both because it's the right thing to do and because it helps reduce our operating costs. (You can learn about our efforts here.)

That's why we think the One2Flush Toilet Conversion Kit, a product sold by our neighbors at Marsh Products, is so cool. It replaces the mechanism in your toilet tank and can save the average family 30 gallons of water a day.

The secret is in its dual flush design: Push the handle one way for liquids or the other way for solids, and the chamber knows just how much water to use—and no more. For details, visit www.ecoMarsh.com.