Q. Can I put two copies of the TimePilot software on the same computer for two different businesses?

A. No, but we have a better solution. You can only put one installation of the TimePilot software on a computer. However, if you have the Professional or Enterprise Editions of our software, the software can handle as many companies as you want.

In TimePilot Central, click the "Setup" menu at the top of the screen, choose "Company Setup," then "Add a Company." (Owners of our Retail Edition are limited to one company, but they can upgrade to Professional or Enterprise here.)

Note: Owners of all editions can install the TimePilot Central software on multiple computers on a network, but all installations must use the same TimePilot database.

Q. Can you explain the difference between transactions "with rules applied" and transactions "without rules applied"?

A. If you want to see the actual time a transaction took place, you would select the "Without Rules Applied" option. If you want to see how the transaction looks after rules like Rounding or Snap-To have been applied, you would choose the "With Rules Applied."

Q. Quick question about the TimePilot app: When our foremen are using the app, is it using the data in our data plan?

A. Most of the time, no. It only uses your mobile phone's data when the foremen send the clock-in and clock-out data to the TimePilot software via Dropbox. The file size of that data is practically microscopic.

Product News: We've begun shipping an updated version of our Vetro timeclock. These new clocks contain an internal battery that keeps the Vetro's internal clock running if you lose power.

Our previous version did not have an internal battery, so the clock's time would have to be reset after an outage. Our customers asked for this improvement, and we responded—at no additional cost.

As always, all the data collected by the clock is always safe if there's a power outage: It's stored in non-volatile memory.

However, if you have a power outage, your employees still will be unable to clock in or out unless you have an external battery powering the system.

We sell such a battery—our Vetro Battery Backup—which is perfect for Vetros that are not part of a network. For clocks that are part of a network, you can use the Battery Backup or, if you use an Uninterruptible Power Supply (UPS) at your server, you can use our our Power Over Ethernet Kit.

You can purchase a complete Vetro Starter Kit here or individual Vetro clocks here.

If you use another TimePilot timeclock system, you can add a Vetro clock to it easily. Contact us at sales@timepilot.com or 630-879-6400 to find out how.

Heeeeere's Johnny!: The phrase "a New York minute" refers to a very short period of time or an instant. It was popularized by talk show host Johnny Carson, who joked that a New York minute was the time between a traffic light turning green and the car behind you honking its horn.


Tune in to tune up: Modern American orchestras generally tune to a particular musical note, A above middle C, which is set at 440 Hz and played by the oboe. Since 1936, U.S. time and frequency radio station WWVH has broadcast such a signal at the first minute past every hour to aid orchestras in their tuning.


TimePilot newsletter No. 51

Whether you're a current or future TimePilot customer, we're glad to see you.

Every issue will offer news about TimePilot products, tips on how to use them more efficiently and some of the "cool stuff" our employees have come across!

In this issue:

  • TimePilot Q&A: One PC, 2 companies; different kinds of transactions.
  • TimePilot Lead Story: More "Off-the-Wall" Ways to Use TimePilot.
  • TimePilot News: Vetro gets an internal battery.
  • Cool Stuff: Dolly.

More ‘Off the Wall' Uses
for TimePilot Timeclocks

For other ‘off the wall' uses, please see this article, this article and this article in past newsletters.

For Accountants, Attorneys, Architects, Consultants, etc.

Most TimePilot timeclock systems are purchased by companies to track their employees who are paid by the hour. But employees in the "professional services" sector—lawyers, accountants, architects, engineers, etc.—need to keep track of the time they spend working on individual projects or dealing with individual clients. One of the biggest culprits is email: Few professionals take the time to track how long it takes to read and respond to an email from a client.

They commonly use once-a-week timesheets to track their client and project hours. One report, titled "Workers Are Bad at Filling Out Timesheets, and It Costs Billions a Day," (read it here) has found that system to be so inaccurate that businesses are losing an average of $50,000 per professional per year in billable time.

TimePilot products can be used to solve this problem at a low cost.

Example 1

Acme Law Firm has 15 attorneys, each with multiple clients. Each attorney owns an iPhone or Android smartphone. The law firm purchases a copy of TimePilot Enterprise Edition software for $319 and has each attorney download a copy of the free TimePilot smartphone app from Apple's App Store or Google Play.

Instead of entering employees in his or her app, each attorney enters their clients. When they start dealing with a client's email or the client calls, they "clock in" the client in the app with a tap on their phone's screen. When they finish, they clock the client out.

Each week, they tap an icon on their phones to send their accumulated hours to the firm's billing department. The TimePilot Enterprise Edition merges all the data and generates the amount of time to be billed to each client. A variety of other reports can be also created, including the number of billable hours by attorney.

Example 2

Patrick Meraz is an electrical engineer with a one-man consulting business. At any one time, he has five or six clients and/or projects. Every Friday, he enters into a spreadsheet what he remembers of their billable hours for the week. He knows he's underbilling his clients, but cannot find a better way.

Then he tries the free TimePilot iPhone app. He enters his clients into the app, and when he starts work on a client's project he "clocks in" the client; when he stops, he clocks them out.

On Fridays, his app has the total hours spent on each client ready to go. He copies the numbers to a spreadsheet for his records, and he's done. In the future, he plans to purchase the TimePilot Enterprise Edition software so he can generate reports and "drill down" into his data, but for now, the free app is enough.

For Coaches

Larry Jackson is a high school football coach. His players have two "off-field" responsibilities: weight-training three days a week and 3 hours of team volunteer work each week. Larry buys a TimePilot Tap+ clock and an iButton for each of his players. Some players keep their iButtons on their keychains; others on their lanyards.

Larry adds a patch of Velcro to the back of the Tap+ clock and attaches it to the wall of the weight room. The players clock in with a tap when they enter the weight room and clock-out with a tap when they leave. There's no need for an assistant coach to "babysit" to make sure all players do their lifting.

On weekends, an assistant coach supervises each volunteer project. He takes the Tap+ clock off the weight room wall and brings it to the site. One week, the team spends its time clearing a vacant lot for a neighborhood garden. When the players arrive at the site, they clock in; when they leave, they clock out.

At any time, Larry can plug the clock into his laptop computer and within seconds he can see which players are putting in their time in the weight room and at the projects and which ones aren't.

For more information on how TimePilot products can be used, contact our Sales Department at sales@timepilot.com or 1-630-879-6400.

Every once in a while, our employees come across “cool stuff.”
This is where they share their finds.

Dolly LogoDolly

Let's say you find a beautiful piece of furniture at an estate sale 15 miles from home. The furniture is too big to fit in your car, and you'd have a hard time lifting it by yourself anyway. What do you do?

Call Dolly. It's the "Uber" of hauling. Dolly contractors—truck owners—will go get the furniture, haul it to your house and bring it inside for a low price. You set up the appointment and pay for it in Dolly's smartphone app. They'll also remove junk or bring items to a donation center, and even just provide two strong people to move furniture or appliances in your house.

Here's how it worked for some friends of TimePilot: This couple lives in Chicago and ordered a chair from a furniture store across the city. Being city dwellers, they don't own a car or truck, and they were reluctant to pay the store the $100 delivery fee it charges. They pulled up the Dolly app on their smartphone, and in minutes had reserved two men and a truck. The Dolly men picked up the chair at the furniture store and delivered it. The whole process took less than an hour and cost $50.

Dolly is available now in four cities—Chicago, Denver, San Diego and Seattle—and their surrounding suburbs, and has more coming soon.