TimePilot Tips

Q. I’ve been using your iPhone App for a couple of weeks, but after I downloaded the latest iPhone software update (iOS 5.1) from Apple, the App no longer works. How can I get it working again?

A. You’ll need to reboot your iPhone. Here’s how: Press and hold the Sleep/Wake button (the long button on the top edge of your iPhone) for a few seconds until the red slider appears on the screen, then drag the slider to completely turn off your iPhone. Wait 10 or 15 seconds, then restart it by pressing and holding the Sleep/Wake button again until you see the silver Apple logo on the screen. Every time Apple issues an update,  the problem of apps—and not just TimePilot’s—not working without a reboot seems to crop up. Rebooting your iPhone will often solve the problem; if it doesn’t work, try syncing your iPhone with iTunes.

Q. When we export our data to Quickbooks, why aren’t we getting any overtime figures for employees on salary?

A. By TimePilot’s general definition, a salary is a flat rate of pay and employees on salary don’t qualify for overtime. (If an employee receives a flat amount per pay period, they aren't paid on an hourly basis, so how do you calculate their hourly overtime rate?) However, if you have salaried employees and also offer them overtime pay based on an hourly rate, there is a way for TimePilot to accommodate that. Here’s how:

  1. Start TimePilot Central. If you already have an Overtime Policy that you want to use with your salaried employees, skip to Step 2. Otherwise, click the “Setup” menu and then ”Overtime Setup” to create an OT policy that will be applied to your salaried employees.
  2. Click the “Setup” menu and then “Pay Type Setup…”
  3. Add a pay type. You can call it “Salary” or “Salary + OT” or anything else you want.
  4. For the answer to the first question—“Are employees assigned to this Pay Type hourly or salary?”—choose “Hourly.”
  5. For the answer to the second question—“Do employees of this Pay Type qualify for overtime pay?”—click “Yes” and choose the OT policy that will be applied to the employees from the choices in the dropdown menu.
  6. Answer the rest of the questions, then click “Save.”
  7. Open the profile for each salaried employee who will qualify for overtime pay (Setup > Profile Setup > Edit a Profile) and change their Pay Type to the one you just created.

Q. We have the PC running TimePilot Central connected to our Vetro timeclock through our network. We would like to be able to load the software and access the clock and data from another PC. Is there a way to do that? If not, how do we transfer the data and software to a different PC?

A. Yes, you can access the clock and the data on more than one computer. All you have to do is put your TimePilot disk into the CD drive of your second PC and install TimePilot Central. (Note: Make sure you don't install Vetro Data Manager on more than one PC.)

The first time you start TimePilot Central on the second computer, it will ask if you want to use an existing database or if you want to create a new one. Click the “Open an Existing TimePilot Database” button, navigate to the TimePilot data folder on your server and click “Open.”

(Don’t know where it is? Start TimePilot Central and click the "Help" menu and then "About." The location is listed as "Data Path.")

Your transactions will now be available in TimePilot Central at both locations.

Q. We are trying to add a new employee to our Vetro system, but we do not know the clock’s administrative password. Can you please let me know how to reset it?

A. Follow these directions to retrieve the password for your clock: Open your Vetro Data Manager by going to Start > All Programs > TimePilot IV > TimePilot Vetro Data Manager. Once you are logged into the program, right-click your clock and choose Properties. You should now have a box that will display the clock's administrative password. To change the password, right-click the clock, choose "USB Functions" or "Network Functions," and choose "Change Change Clock Settings" (for USB users) or "Set Admin Password" (for network users).

Party like it's 1147. There were two Thursdays and no Friday one week in 1147. Pope Eugenius III planned a trip to Paris and was scheduled to arrive on a Friday. In order for Parisians to celebrate his arrival  (Friday was a day of fast—not a great day for a party), Eugenius decreed that that day would be a Thursday.

More work in the "Workers' Paradise." In 1929, the U.S.S.R. decreed a week of five days. In 1933, a six-day week was decreed. By 1940, the seven-day week was restored.


TimePilot newsletter No. 14

Whether you're a current or future TimePilot customer, we're glad to see you.

Every month we'll offer news about TimePilot products, tips on how to use them more efficiently, some of the "cool stuff" our employees have come across and a special deal available only to those who receive this newsletter!

In this issue:

  • TimePilot Tips: iPhone App, salary vs. hourly and passwords.
  • TimePilot Feature: All about 'The Cloud."
  • Cool Stuff: The ELM 327 OBD2 Car Diagnostic Interface Code Scanner.
  • The Deal: $20 off the iButton Receptor.

Clearing the fog about “the Cloud”

The term keeps popping up more and more often:

“It’s on the Cloud.”

“We’re Cloud-friendly.”

“It’s Cloud-based.”

And in the immortal words of a pretty annoying commercial, “Thanks, Cloud!”

So what is “the Cloud”? It’s just a cool way of saying “the Internet.”

Up until a few years ago, the Internet was like a pipeline. E-mails went from place to place; web pages traveled from a company’s server to your screen. And if you wrote, say, a letter, you’d save it to your hard drive, which sat in the same box as the rest of your computer.

In the last few years, the widespread use of “always-on” broadband internet access has changed how we think of distance. Now, at least in terms of computers, distance means nothing. You can save that letter you’ve written to a hard drive in a server 8,000 miles away just as easily as you can save it to the hard drive that sits inside your computer, inches away from your keyboard.

Realizing that, companies have begun hooking up servers (essentially stacks and stacks of hard drives) to the Internet and offering customers the ability to easily store their files—documents, pictures, etc. In many cases, the customer might save that letter to their computer’s hard drive, which then automatically sends a copy to a server run by an online storage company.

This has several benefits:

  • Easy file backup: If your hard drive dies, your crucial files are backed up and can be downloaded from the “Cloud” server.
  • Easy file sharing: Instead of e-mailing files, you can put the files in a special folder in your Cloud account and let others download them from there. This is great for larger files like photos, which may be too big to be handled by e-mail programs.

Why is it called “the Cloud”? Probably because the online server could be located anywhere in the world, and the term “the Cloud” implies that exact location doesn’t matter.

Several companies are offering free Cloud storage to anyone: Dropbox (which is used by TimePilot), Microsoft’s SkyDrive, Apple’s iCloud and Amazon’s Cloud Drive, to name a few of the most popular. For those who like using a belt and suspenders, you can back up your files from your PC’s hard drive to an external hard drive made by Iomega Corporation and the drive automatically backs itself up to the Cloud.

TimePilot’s new iPhone App uses Dropbox to transmit data from the phone to the computer running TimePilot Central, and our developers are working to incorporate that functionality into other TimePilot products. That will allow you to have multiple TimePilot timeclocks at remote sites and easily be able to import the data they collect using just an internet connection.

The latest thing is Cloud-based programs. Imagine not having the Microsoft Word program on your computer’s hard drive, but, instead, using the Internet to access the Word program on Microsoft’s servers.

Microsoft is already offering a Cloud-based version of Office that you can subscribe to, and Google offers a Cloud-based office suite, too. Here’s an example of how they work:

Many of our customers use Microsoft Office. Every few years, a new version comes out, you buy the box and load the software onto your hard drive to use it. That’s so 2006! Microsoft now has Cloud-based versions of Word, Excel, PowerPoint and OneNote.

To use them, you sign up for an account with Microsoft, start your Internet Explorer web browser, log in to your Office Web Apps account and start writing. If you didn’t know any better, you couldn’t tell whether the Word program was running on your hard drive or in “the Cloud.” Documents can be saved to an online Skydrive account or to your PC’s hard drive.

You pay a monthly subscription for each user, always have the latest version of the software and you don’t have to worry about keeping the program updated.

Companies are moving quickly toward these and other cloud-based apps. A recent survey of 600 large companies by a major IT company found that 19% in the U.S. already use Cloud-based applications and 34% expect to be using them by 2014.

This month’s special offer
to TimePilot newsletter readers:

TimePilot iButton Receptor

The iButton Receptor is used in several ways:

  • For users of TimePilot PC, it can be mounted at a PC and used with iButtons to clock in and out.
  • For users of TimePilot Vetro and TimePilot Standard, it can be used to set up iButtons at the PC.

It connects to the PC via a USB port.

Special price for newsletter readers:

Just $39!

(save $20 over list price)

To learn more about the deal, click here, visit www.TimePilot.com/newsletter/newsletter4.htm or call us at 1-630-879-6400.

Every once in a while, our employees come across “cool stuff.”
This is where they share their finds.

ELM 327 OBD2 Car Diagnostic Interface Code Scanner

Did you ever get a warning light on your car’s dashboard and wonder, “What does that mean?”

You can find out with the Bluetooth ELM 327 OBD2 Car Diagnostic Interface Code Scanner. This little box plugs into the On Board Diagnostics (OBD) port in your car and gives you all kinds of information that once was available only at the dealer or repair shop.

It comes with software that displays the information in real time on a PC, or if you add the free Torque Lite app to your Android smartphone (available at your favorite Android app store), you don’t even need a computer. The data from your engine is transmitted via Bluetooth from the scanner to the smartphone.

These devices can cost hundreds of dollars; this one is $18.59 at Amazon.com. It reads the codes from your car’s computer to tell you things like:

  • Diagnostic trouble codes, both generic and manufacturer-specific, and their meanings.

  • Engine RPM
  • Coolant Temperature
  • Fuel System Status
  • Intake Manifold Pressure
  • Timing Advance
  • Intake Air Temperature
  • Air Flow Rate
  • Absolute Throttle Position