TimePilot Extreme Blue/Extreme Blue Enhanced

Extracting Pay Periods

As employees clock in and out, their transactions are kept in an area called “Current Transactions.” Once a pay period is over, it’s a good practice to “extract”—or move—those transactions into a area of their own, called a Past Pay Period. This is especially important for users of Extreme Blue II, who will keep their transactions on their phones. Users of Extreme Blue II Enhanced, who periodically send their data to the TimePilot Central software, will extract their pay periods within the software.

Whether you extract at the phone or at the computer, there are several good reasons for doing this:

• It keeps all the transactions for one pay period in one place.
• Along with the saved transactions, it also saves all the software settings—overtime policy, shifts, employee profiles, etc.—that were in effect at the moment you extracted the period. This is important because if you later make changes to your company's work policies while working in Current Transactions, those changes will not affect any extracted periods.

To extract a pay period, tap the “Past” icon to display the Pay Periods screen and tap the “Extract" button at the bottom of the screen. Enter the start and end dates of the period and tap “Extract.”

To open, extract or delete a pay period, tap it to select it, tap "Menu" and choose your action.

At the bottom of the screen is the "Return" button with a yellow or green band. If the band is green, you're in Current Transactions; if it's yellow, you're in an already-extracted Pay Period.

Let's say you extract a period, but then realize you have entered the wrong dates. What do you do? It's an easy fix:

1. Tap the offending extracted pay period to select it, then tap "Menu." The "Pay Period Menu" will appear; tap "Reverse Extraction." The offending transactions will be returned to "Current Transactions."
2. Now tap "Extract," enter your correct dates and re-extract the pay period.