Extreme Blue Enhanced Android App Guide

Step-by-Step Guide to Setting Up the App

For instructions on how to use the app after it is set up, click here.

Thanks for downloading TimePilot’s Android App from Google Play.

Here's how to set up and use the app for purchasers of Extreme Blue Enhanced. If you have Extreme Blue (without the TimePilot software CD), you will need to follow the directions for that product, available here.

If you have any questions or suggestions, please contact us at Support@TimePilot.com.

The process

Before you start to set up the app, make sure you’ve prepared your Extreme Blue clock for use (see the Quick Start Guide for instructions on setting up the padlock, etc.). If you have any questions or suggestions, please contact us at Support@TimePilot.com.

To get started, tap the TimePilot Extreme Blue icon (shown at right). The first time you start the app, the Quick Setup function will run, guiding you through the steps to get up and running. If you need to make a change to one of your settings at a later time, you can find everything you need in the “Settings” menu.

1. When the Quick Setup screen appears, tap the “Next” button to start the process.

2. You’ll be taken to the “General Settings” screen. Enter a name for your phone a name and its phone number.

Tips:

• The name should be something that will make sense to you, like "Acme Phone 1" or "John's Phone."
• The phone number should be the phone's 10-digit number (including area code) without dashes, spaces or other punctuation. The phone name and number need to be entered only once.

When you're done, tap "Next."

3. You’ll be taken to the “Pay Period Settings” screen.

• If you’re not going to use the app for payroll processing—for instance, if you just want to use it as a timer—tap “Next.”
• If you will be using the app to determine the hours worked for payroll, you’ll need to tell the app the first day of your workweek and how often you pay your employees. Tap “Use for Payroll Processing.” A blue checkmark will appear and you’ll be able to enter the first day of your workweek and your pay period type. The defaults are Monday and Bi-Weekly (every two weeks). If you want to use other values, tap the entry to see a list of choices.

When you're done, tap "Next."

4. You’ll be taken to the “Overtime Settings” screen. If you’re not going to use the app for payroll processing—for instance, if you just want to use it as a timer—tap “Next.” Otherwise, tap “Overtime Calculation.” The “By Week” and “By Day” items will appear. Enter your overtime policies.

When you're done, tap "Next."

5. You’ll be taken to the “Time Format Settings” screen.

If you want to round your employees’ clock-ins and clock-outs, tap “Rounding.” A blue checkmark will appear. Enter the amount of time for rounding. Tip: An example: If rounding is set to 15 minutes, anyone clocking in from 7:53 to 8:07 will be considered to have clocked in at 8 o’clock and anyone clocking from 8:08 to 8:23 will be considered to have clocked in at 8:15.

Choose your time format: If there is a no blue checkmark next to “24-Hour Format,” your hours will be displayed in AM/PM format (for instance: 9 a.m. or 4 p.m.). If you want to use the 24-hour format—often called “military time”; for example, 4 p.m. would be displayed as 1600—tap “24-Hour Format” to display the blue checkmark.

When you’re done, tap “Next.”

6. In this step, you'll set up a Dropbox account on your phone or, if you already have an account, you'll add a folder to hold Extreme Blue data.

Dropbox is a free cloud service that acts as a "holding area" for your clock-in and clock-out data. After you use your phone to collect data from your Extreme Blue clock(s) and make any necessary corrections, you'll send the data to Dropbox. The data is stored in your Dropbox account until you retrieve it with the TimePilot PC software.

First, the app will see if you have the Dropbox app on your phone.

If you do...

Tap "Allow" to connect the app with Dropbox.

If you don't...

If you have a Dropbox account but just don't have the app on your phone, enter the email and password associated with your Dropbox account and tap "Sign In" to link to the app.

If you don't have a Dropbox account, tap "New to Dropbox? Get the app!" at the bottom of the screen to create an account.

7. You have one item to go: Getting your employees set up in the app.

To save some work, you'll set up your employees in the TimePilot Central software on your computer and then transmit them to your phone(s).

Here's how:

1. Install Dropbox on your PC, if you don't already have it. Go to Dropbox.com, download the software, and when you run it, log in to the same account as the one that's on your phone.
2. Install the TimePilot Central software on your PC. See the Quick Start Guide for instructions. During the installation process, you'll set up your employees and assign them iButtons. You'll also make a connection to the Dropbox folder that the phone will use to send your clock-in and clock-out data. 
3. Move your newly created employee profiles to your phone. See the Quick Start Guide for instructions.

Congratulations! This completes your setup. You can start using your Extreme Blue Enhanced system. To learn how to use the app, click here.