Extreme Blue Android App Guide

Step-by-Step Guide to Setting Up the App

For instructions on how to use the app after it is set up, click here.

Thanks for downloading TimePilot’s Android App from Google Play.

Here's how to set up and use the app for purchasers of Extreme Blue. If you have Extreme Blue Enhanced (with the TimePilot software CD), you will need to follow the directions for that product, available here.

If you have any questions or suggestions, please contact us at Support@TimePilot.com.

The process

Before you start to set up the app, make sure you’ve prepared your Extreme Blue clock for use (see the Quick Start Guide for instructions on battery installation, setting up the padlock, etc.). If you have any questions or suggestions, please contact us at Support@TimePilot.com.

To get started, tap the TimePilot Extreme Blue icon (shown at right). The first time you start the app, the Quick Setup function will run, guiding you through the steps to get up and running. If you need to make a change to one of your settings at a later time, you can find everything you need in the “Settings” menu.

1. When the Quick Setup screen appears, tap the “Next” button to start the process.

2. You’ll be taken to the “General Settings” screen. Enter a name for your phone a name and its phone number.

Tips:

• The name should be something that will make sense to you, like "Acme Phone 1" or "John's Phone."
• The phone number should be the phone's 10-digit number (including area code) without dashes, spaces or other punctuation. The phone name and number need to be entered only once.

When you're done, tap "Next."

3. You’ll be taken to the “Pay Period Settings” screen.

• If you’re not going to use the app for payroll processing—for instance, if you just want to use it as a timer—tap “Next.”
• If you will be using the app to determine the hours worked for payroll, you’ll need to tell the app the first day of your workweek and how often you pay your employees. Tap “Use for Payroll Processing.” A blue checkmark will appear and you’ll be able to enter the first day of your workweek and your pay period type. The defaults are Monday and Bi-Weekly (every two weeks). If you want to use other values, tap the entry to see a list of choices.

When you're done, tap "Next."

4. You’ll be taken to the “Overtime Settings” screen.

If you’re not going to use the app for payroll processing—for instance, if you just want to use it as a timer—tap “Next.” Otherwise, tap “Overtime Calculation.” The “By Week” and “By Day” items will appear. Enter your overtime policies.

When you're done, tap "Next."

5. You’ll be taken to the “Time Format Settings” screen.

If you want to round your employees’ clock-ins and clock-outs, tap “Rounding.” A blue checkmark will appear. Enter the amount of time for rounding. Tip: An example: If rounding is set to 15 minutes, anyone clocking in from 7:53 to 8:07 will be considered to have clocked in at 8 o’clock and anyone clocking from 8:08 to 8:23 will be considered to have clocked in at 8:15.

6. Choose your time format: If there is a no blue checkmark next to “24-Hour Format,” your hours will be displayed in AM/PM format (for instance: 9 a.m. or 4 p.m.). If you want to use the 24-hour format—often called “military time”; for example, 4 p.m. would be displayed as 1600—tap “24-Hour Format” to display the blue checkmark.

When you’re done, tap “Next.”

7. Tap "No" when you're asked if you will be connecting this app to TimePilot Central. (Only users of another product—Extreme Blue Enhanced—will do this. Their instructions are here.)

When you're done, tap “Next.”

8. In the final steps, you'll be guided through setting up your first employee and assigning the employee an iButton.

1. Enter the employee’s name in the appropriate field. Tip: We suggest this format: LastName, FirstName. (Example: Smith, John)
2. Assign the employee a user ID. This can be any four-digit number, but it's important that each employee receive his or her own number—in other words, one ID number per employee.
3. If the employee is entitled to overtime pay based on the specifications you set up earlier in this process, tap the Overtime checkbox. A green checkmark will appear.
4. To assign the employee an iButton, you’ll need to be at the clock with your smartphone, the gray Management iButton and the iButton to be assigned. Here’s the process (see screenshots below):
   
   1. Tap the “Get iButton” button on the phone.
   2. Tap the gray Management iButton to the “OUT” probe on the Extreme Blue clock. This puts the clock in iButton setup mode and identifies you as a supervisor. The message “Searching for clock” will appear just below the “Get iButton” button.
   3. When the phone and the clock are connected via Bluetooth, the message will change to “Connected.” The first time you assign an iButton to an employee, your Android phone will "pair" with the Extreme Blue clock. This creates a link between your phone and the clock. Pairing is a one-time process.
   4. Now tap the employee’s iButton to the “IN” probe on the Extreme Blue clock.
   5. The iButton’s serial number and the words “Got it!” will appear.
   6. Tap the “Save” button.
5. Repeat Steps a through f for each employee.
6. Tap “Save.”
7. You'll be taken to the Main screen, which lists all employees and their hours. To add another employee, tap the "Add" at the bottom left corner of the screen and repeat steps A-E.

Your system is set up and ready to go. To learn how to use the app, click here.