Cloud-based systems are designed for organizations whose employees work at various locations, and there's no need for the locations to be networked. In this system employees can clock in anywhere in the world using the TimePilot Mobile app, at an outdoor job site with TimePilot Exctreme Blue II, at their desks with TimePilot PC, in their office or workshop with TimePilot Vetro, or on the road with TimePilot Tap+. Clock-in data is held in a database in the Cloud, where is is protected and backed up. Managers can access the database—to view and manipulate the data—from a computer anywhere in the world that has internet access and is running TimePilot Central 5 management software. Cloud-based systems are offered on a subscription basis, with a monthly or annual payment for the use of the management software and a monthly or annual fee per employee. (See the chart below for details.)
Locally based (or "On-Premise") systems are designed for smaller, less spread-out organizations. Clock-in data is held in a database on the organization's network server or a networked PC. Protection and backup of the database is the responsibility of the customer. Managers can view and manipulate the clock-in data collected by using TimePilot Central management software on PCs on the same network. There is a one-time cost for On-Premise systems. (See the chart below for details.)
Which version is right for you? If your employees' PCs are all on the same network, the On-Premise version is probably the right choice. If you have employees at remote locations, or who might move from place to place, and/or you want to work with the data collected at a remote location, go with the Cloud-based version. Not sure? We'll be happy to make a recommendation. Contact our sales department at sales@timepilot.com or 630-879-6400.
Here's a comparison of both versions:
| Feature | Locally based (On-Premise) Learn more |
Cloud-based Learn more |
|---|---|---|
| Pricing model | One-time price; you own the software. | Subscription-based, with monthly and annual plans. |
| Starting price | Varies by product; starts at $249 | Monthly: $20 software + $2/per employee. Annual: $200 software + $20/per employee. |
| No. of employees | Up to 2,000 | Unlimited |
| Range | All users must be on the same local area network. | Anywhere in the world. |
| Clock-in at PC? | Yes | Yes |
| Mobile clock-in via smartphone app? | No | Yes |
| Includes tech support? | 30 days free; after that, $149/year | Yes. Unlimited |
| Database location | Customer's PC or server | Cloud |
| Automatic database backup and protection from hackers? | No | Yes |
| How do you access data in database? | PC on network only | PC anywhere |
| Creates printable reports | Yes | Yes |
| Exports to leading payroll software and services like QuickBooks and ADP | Yes | Yes |
| Learn more | Learn more |
Contact us at 630-879-6400 or sales@timepilot.com
(Our iPhone and Android smartphone apps are free, as is TimePilot PC. Subscription prices do not include time clock hardware.)
(Does not include time clock hardware.)
$20 per month for management software + $2 per employee per month.
(Does not include time clock hardware.)
$200 per year for management software + $20 per employee per year.
