TimePilot Central Tips and Tricks: Icons

(Read the newsletter containing this article.)

There are quite a few icons or symbols that show up in the TimePilot Central software, and it can be difficult to remember what each one stands for.

You may or may not run into these icons, depending upon which version of the TimePilot software you use and whether you have set up TimePilot Central to view a particular column of data.

To see the columns that are available, click the "View" menu at the top of TimePilot Central, then "Show/Hide Columns: All ..." or "Show/Hide Columns: Profile..." Clicking the checkbox next to the column's name will make it visible. For more on this topic, click here.

Below is a quick guide to the most common icons. Some explanations have links to more information in the TimePilot help files. The most recent version of the help files is available at our web site's Support Center.

Symbol Explanation

Icon: Red Triangle. Where it appears: In/Out Status Column (usually the first or second column in TimePilot Central). What it means: This transaction is a clock-in. If the field is blank, it's a clock-out. If an employee has clocked in and out properly, you'll see an easily discernable "Red Triangle-blank-Red Triangle-blank" sequence when you view his or her clock-ins and clock-outs.

John Adams

Name in red. Where it appears: In the Employee List. What it means: The software has detected a problem—known as an "exception"—in this employee's clock-ins and clock-outs. Usually, it's a missed clock-in or clock-out, which stops the software from being able to calculate the employee's work hours. How do you fix it? Click here to find out.

X X

Icon: Black or red "X." Where it appears: Any column that totals up hours. What it means: In black it means an error exists and the software cannot calculate a total; in red it indicates where the error might be occurring. Generally appears when an employee has forgotten to clock in or out, resulting in two successive clock-ins or clock-outs. Details ...

+ +

Icon: "Plus" sign or "Minus" sign. Where it appears: In/Out Status Column (usually the first or second column in TimePilot Central). What it means: An amount of time has been added to or subtracted from the employee's work hours. Details ...

$ $

Icon: Black or red dollar sign. Where it appears: In/Out Status Column (usually the first or second column in TimePilot Central). What it means: In black, it means a dollar amount of pay has been added; in red, a dollar amount of pay has been subtracted. To insert a positive or negative amount of pay, click the "Edit" menu at the top of the TimePilot Central screen, then choose "Insert Pay." Details ...

Icon: Ignore Transaction. Where it appears: In/Out Status Column (usually the first or second column in TimePilot Central). What it means: This transaction will be ignored when the software calculates employee hours. Details ...

Icon: Checkbox. Where it appears: In the OK Column, usually the first column in TimePilot Central. What it means: A supervisor has approved this transaction. Details ...

Icon: Note. Where it appears: In the Note Column. What it means: It indicates that a note has been left by a supervisor regarding this transaction. Example: "Authorized to leave early by Joe Smith." To leave a note, right-click the transaction then click  "Add Note" in the menu that pops up. To read a note, double-click the transaction.